🚀 Mass Email · Tens to Hundreds of Thousands per Day + No Ban Risk

With Laifaxin Mass Email, you can easily send tens to hundreds of thousands of cold emails per day. Filter first then send, no ban risk, auto-filters invalid emails, and only ¥0.007 per email (well below the industry average of ¥0.02).

🎯 Before you start

You need emails in your contact library first. 2 ways to add them:

• 1️⃣ Import contacts — From local Excel / CSV → see 📚 Batch Import
• 2️⃣ Search for customers — Find customers within the system and save with one click → see 📚 Customer Search

🔔 Mass Email supports personalized one-to-one display (each recipient only sees their own email address), see Q · One-to-One Mass Sending

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🌟 8 Product Advantages

#	Advantage	Highlight
1️⃣	Low Price	Only ¥0.007 per email (well below industry average ¥0.02), free when sending from your own bound mailbox
2️⃣	No Domain Needed	Pool of tens of thousands of domains + daily updates, reduces domain interference, saves domain cost
3️⃣	Email Verification	Auto-verifies before sending, invalid emails auto-filtered, only charged for what's sent
4️⃣	No Ban Risk	No need to bind your own mailbox; system randomly assigns sender accounts for higher delivery, solves the ban problem
5️⃣	Smart Interception	Auto-identifies risky emails and intercepts them, improving marketing performance
6️⃣	Random Templates	A single task can use dozens to hundreds of templates, multi-template random + variables, higher delivery
7️⃣	Advanced Filtering	One-click exclusion of non-target emails, sharpens precision, simplifies sending workflow
8️⃣	Email Tracking	Free tracking of customer reads, auto-tiers customers, target your best leads precisely

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🗺️ Mass Email in 3 Steps

Step	What you do
① Create Task	Pick one of 3 entry points to enter mass send config
② Configure Send	4 Tabs to configure in one pass: choose customers / template / account / advanced
③ Review Replies	Review data + follow up with active readers + check inbox

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Mass Email Demo Video

4 minutes to walk through the complete mass sending flow.

📺 Video not loading? Open in a new window →

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I. Step 1 · Create Task (3 Entry Points)

🚨 Before creating, ensure 2 things

1. Have contacts — Import emails first, see 📚 Add Contacts
2. Tags linked — Mass sending requires selecting recipients by tag / view, so tag your contacts first, see 📚 Tags and Views

Entry ① · From the Mass Email Module

Path: 【1️⃣ Email Marketing】→【2️⃣ Mass Email】→【3️⃣ + Mass Send】

Entry ② · From the Contacts List Mass Send Icon

Path: 【1️⃣ Customer Management】→【2️⃣ Contacts】→【3️⃣ 📧 Mass Send Icon】

Entry ③ · Select Contacts, Then Mass Send

Path: 【1️⃣ Customer Management】→【2️⃣ Contacts】→【3️⃣ Select contacts】→【4️⃣ Mass Send】

❗ "Send Email" vs "Mass Send" — don't mix them up

• Send Email: Send to a single customer, for 1-on-1 follow-up
• Mass Send: Mass send to large groups (by tag / view dimension), for cold email marketing

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II. Step 2 · Configure Send (4 Tabs)

After entering mass send config, fill in the 4 Tabs in order and submit to the cloud.

1. Select Customers (Tab 1)

Pick recipients and exclusions:

• Recipients (required) — The group to send to. Choose tags or views
• Exclusions (optional) — The group not to send to (e.g. closed deals / competitors / domestic emails), also via tag / view

❗ Note

Only tags / views are supported, not direct email address input. For sending to a single email, use 📚 Compose New Email; mass send only does bulk send by customer group.

💡 Smart use of exclusions

Use views to exclude in one click:

• Intent customer view (inquiry / sample / closed deals) → avoid double-sending
• Risk customer view (competitors / unsubscribed / blacklist) → protect sender reputation
• Do-not-send mailbox view (domestic mailboxes / noreply@ / hr@) → boost precision

See 📚 Tags and Views · 4 practical view examples

2. Select Template (Tab 2)

Two methods:

• Select existing template — Pick from the dropdown
• Add new template — No suitable template? Click 【+ New Template】 to create one on the spot

4 fields for a new template:

Field	Description
Set Name	For your own reference, write whatever
Email Subject	What the customer sees, should be attractive, affects open rate
Email Content	Highlight your advantages, affects inquiry conversion
Save Template	Click 【Save】 to reuse later

More template tips: 📚 Email Templates.

3. Select Sender Account (Tab 3)

📧 Two types of sender channels:

Channel	Price	Use Case	Recommendation
✅ Premium Channel (system channel)	~¥0.007 per email	High-volume mass send · no ban risk	⭐⭐⭐⭐⭐
⚠️ My Mailbox	¥0 per email	1-on-1 follow-up · may get banned	⭐

① Premium Channel

• Select existing account: A sender account is created by default at registration
• Add system account: Don't like the existing one? Click 【+ Add Account】 to create a new one
• More details: 📚 System Account

② My Mailbox

• Select existing mailbox: Already-bound mailbox (personal or corporate)
• Bind your mailbox: Click 【+ Add Mailbox】 to bind a new one
• More details: 📚 Email Account

🚫 Don't use your own mailbox for high-volume mass sending

4 risks: ① Mailbox gets banned ② Domain blacklisted ③ Linked website suspended ④ Search engine ranking downgraded (see Q · Can Corporate Email Mass Send?)

4. Advanced Settings (Tab 4)

6 advanced options for mass send tasks:

#	Option	Recommendation
1️⃣	Email Tracking	✅ Enable — see customer opens / clicks status, see 📚 Email Tracking
2️⃣	Sender Nickname	✅ Required — when sending from multiple accounts, use one unified nickname, otherwise the sender looks unnatural
3️⃣	Reply Email	❌ Not recommended — may affect delivery rate
4️⃣	Send-on-Behalf Mode	❌ Not recommended — severely impacts delivery rate
5️⃣	Set as Default	✅ Tick "Set as Default" for common configs to save time next time
6️⃣	Scheduled Send	✅ Schedule by customer time zone (e.g. for US customers, schedule their daytime = your overnight)

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III. Step 3 · Review Replies

1. Marketing Data

Task list shows each task's overall data (send rate / delivery rate / open rate):

Task detail shows detailed stats for a single task:

2. Active Readers

Inside task detail, filter customers who opened — they're high-potential follow-up targets:

Detailed records are in 【Email Tracking】, showing IP / location / ISP / device / subject / recipient / sender / timestamp etc.:

More tracking tips: 📚 Tracking Logs.

3. Bulk Tag + Re-send

In task detail, you can bulk-operate on opened / clicked customers — bulk-tag them as "warm leads", or send another round directly to them:

4. Receive Customer Replies

⚠️ Key decision

• Reply email is set → replies go to your mailbox, system can't receive them
• Reply email is not set → replies go to the system, unified inbox in "Email"

① Reply Email is Set

Just check inquiries in your own mailbox.

💡 You can also "bind" your mailbox to Laifaxin

If you don't want to switch between multiple email clients, you can bind your personal / corporate mailbox to Laifaxin to manage the inbox in one place. See 📚 Email Account.

② Reply Email Not Set

Go to 【Email】 → 【Inbox】 to view customer replies, see 📚 Email List.

🔔 Be sure to enable notifications: To get notified in time, follow 📚 Enable Notifications to enable browser + email + WeChat notifications.

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📋 Pitfalls Summary

Pitfall	Consequence	How to avoid
🔴 Mass sending from your own mailbox at scale	Domain blacklisted / mailbox banned / linked website affected	Use Premium Channel, reserve own mailbox for 1-on-1
🔴 Mass sending without tagging	Can't reach the right people	Tag first, then mass send, see Tags and Views
🔴 Recipients not excluding "intent / risk" groups	Closed customers get re-contacted / competitors get your cold emails	Apply intent + risk exclusion views before mass send
🟡 Sending too much in one task (> 100k)	Hard to monitor, hard to optimize in stages	Per task ≤ 100k, split very large volumes
🟡 Sending too much per day (> 500k)	Delivery rate drops	Per day ≤ 500k (≤ 200k is safer for daily use)
🟡 No sender nickname	Sender looks unnatural → customers don't open	Required nickname in advanced settings
🟡 Enabling "Reply Email" / "Send-on-Behalf"	Impacts delivery rate	Disable both
🟡 Subject / content never changes	Pattern detected, open rate plummets	Prepare multiple template sets to rotate, with multi-variable randomization

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❓ FAQ

1. Sending Features and Limits

Q · How to customize send quantity (batched sending)?

If your customer management is too coarse, you didn't use tags / views to segment, but you have a large customer base and want to send in batches, use 【Custom Send Quantity】.

Example: 130k customers split into 3 batches:

Batch	Skip	Max Send	Actual Send	Email Ordering
1️⃣	0	44000	44000	1 ~ 44000
2️⃣	44000	44000	44000	44001 ~ 88000
3️⃣	88000	44000	43765	88001 ~ 131765

💡 Detailed setup steps

Batch 1️⃣: Skip 0, max 44000 → sends customers 1 ~ 44000

Batch 2️⃣: Skip 44000, max 44000 → sends customers 44001 ~ 88000

Batch 3️⃣: Skip 88000, max 44000 → sends customers 88001 ~ 131765

Done: 3 batches cover all 131765 customers.

💡 Friendly reminder: Try not to send more than 20000 per day.

Q · Can I pay annually for unlimited sending?

Bottom line: No!

👉 Before reading on, here's a 🍉 real case: millions sent in 6 months, zero replies

• Used some "unlimited send" service, 6 months → millions sent → 0 replies
• Same data switched to Laifaxin → inquiries came in immediately

We prioritize results — sending emails isn't just about pushing them out, it's about getting inquiries.

🌙 Problems and truth about unlimited sending:

• No guaranteed results: They claim unlimited sending for a year, but collect high fees upfront. During the trial period it works, then days later it fails and emails get intercepted. No matter how many you send, it's all wasted.
• Resources don't get updated: These services don't update IPs / domains, don't file delisting appeals. Within 5 days, IPs hit spam lists, nearly zero effect. Their cost is rock-bottom (server ¥200/year + domain ¥80/year + labor ¥100), with marketing fees starting at ¥4000, so margins are huge. Once they get your money, they ignore you — because they "delivered on the promise: unlimited sending for a year" 😄

🌙 How we ensure results:

• Try before pay: Free sending quota, pay after seeing results, avoid getting burned
• Generous gifts: We give generous sending quotas — use them well, send for free
• Always responsive: Dedicated user community, prompt response to issues
• Resources updated: Sender IPs and domains updated daily, ongoing delisting appeals, aligned with international standards
  • 1️⃣ We have tens of thousands of active users, low entry barrier but large base, enough to offset costs
  • 2️⃣ We profit from less than 3% of high-volume senders whose monthly sending volume starts in the millions

Q · Do cold emails need mailbox "warm-up"?

Bottom line: Mailbox warm-up? Totally unnecessary.

🔥 The essence of mailbox warm-up:

• Purpose: Send small volumes to active users to gradually build sender trust and reputation, avoid being marked as spam
• Mechanism:
  • Build reputation: Take Gmail — new domains have daily threshold limits; send small volumes and avoid being reported, gradually raise the cap 300 → 500 → 1000 → 2000
  • Spam reports: User reports drop your domain reputation
• Conclusion: Mailbox warm-up is mainly designed for subscription emails (a way to trick mail servers into thinking the sender is sending legit opt-in emails). Not applicable to cold outreach.

🔥 Our strategy: direct and effective

• Brute force works: We have thousands of domains on the backend + daily additions — no warm-up needed, just go

Q · What's the max emails per task?

Dimension	System Limit	Recommended
Per Task	No hard limit	≤ 100k
Per Day	No hard limit	≤ 500k (emergency) / ≤ 200k (daily)

How do you send 1M emails? Split into 10 tasks × 100k each / ≤ 200k per day → done in 5 days. Easier to adjust strategy along the way.

Q · Does the computer need to stay on?

Cloud-based, you can shut down the computer.

• Cloud execution: All mass send / customer search tasks run in the cloud. After submission, you can close the browser and shut down the computer
• Scheduled tasks: Scheduled for midnight, runs on time even if your computer is off

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2. Mailbox Types and Configuration

Q · Can corporate email be used for mass sending?

✅ You can bind a corporate mailbox for mass sending — see 📚 Email Account for binding steps; select in My Mailbox at mass send time.

🚫 But we don't recommend it, 4 risks:

Risk	Consequence
❌ Mailbox banned	Corporate mailbox used for mass send → suspended by provider
❌ Domain blacklisted	Corporate mailbox domain hits spam blacklist, even normal emails go to spam
❌ Website suspended	Website domain = sending domain → server suspended due to abuse complaints
❌ Search ranking downgrade	Classified as mass mailer → domain downgraded in search engines, indexing cut

Q · Can I bind my own domain for mass sending?

✅ Supported (SVIP annual members only) — process: 📚 Contact us for manual binding.

🚫 But we don't recommend using your own domain for mass sending:

• Domain risk: May land on spam lists
• Website risk: Domain association could trigger abuse complaints → server suspended
• Search risk: Search engine downgrade → website indexing affected

🚫 Subdomains also need caution: They may still adversely affect the main domain.

Q · What's the advantage over a self-built mail server?

Our system comprehensively outperforms self-built mail servers, providing an efficient and economical email sending solution:

• 🌟 Results guaranteed: Effective email marketing service that ensures campaigns hit targets, not just "send out"
• 💰 Cost-effective: Compared to self-built mail servers (massive server + domain + maintenance investment), our service performs better and costs less
• 🔄 Resources updated and maintained: Continuously updates and maintains sender IPs and domains to ensure stable email delivery
• 🤝 User support and feedback: Dedicated user community + real-time feedback mechanism

Q · What's the advantage over overseas mail servers?

• 🌍 Global sending footprint: Thousands of sending nodes, 90% located overseas (Singapore / Germany / Sydney / US, etc.)
• 🛡️ Marketing safety guaranteed: Deep partnerships with multiple overseas operators, avoiding marketing ban risks
• 🆓 Zero domain cost: Provides sending domains, no need to bind your own domain, saves extra cost
• 🌟 Excellent results guaranteed: Effective email marketing service ensures campaigns hit targets
• 💰 Cost-effective: Compared to overseas mail servers, ensures results at a lower cost

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3. Email Templates and Content

Q · How many templates per task?

Theoretically no upper limit. See 📚 Email Templates + Mass send template selection.

Q · How does AI write high-reply-rate templates?

See 👉 AI Auto-Generate Multi-Round Cold Email Sequences (external guide, ready in minutes).

Q · Auto-insert customer name per email (one-to-one display)?

For mass sending, auto-insert the corresponding name per email so it feels like 1-on-1:

Step 1 · Ensure complete contact info

In the contact list, each email needs Name + First Name fields.

• Fill in both during batch import, see 📚 Batch Import

Step 2 · Insert variables in template

Go to 📚 Email Templates and use the 【Insert Variable】 feature:

• Email Subject → insert Name variable
• Email Content → insert First Name variable

Step 3 · Preview send results

Preview the actual email to check variables are replaced correctly:

Q · Are templates randomly assigned in mass send?

With 1000 customers and 20 templates, how does the system allocate?

• Random assignment: System randomly picks templates to send, ensuring diversity
• Balanced assignment: 1000 customers evenly split across 20 templates, 50 customers per template, balanced exposure

This mechanism ensures email content is diverse + balanced, boosting overall marketing performance.

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4. Recipient Management

Q · Is mass send actually one-to-one (one-to-one display)?

✅ Yes — 1000 customers get 1000 personalized emails, each recipient only sees their own email (not CC, not BCC).

This mechanism makes each email unique, boosting personalization and customer response rate, ideal for foreign trade reps reaching global customers precisely.

Q · Without a reply email, where do customer replies go?

Advantage	Description
System receives replies	Replies enter the system, with email + WeChat notifications (Enable Notifications)
Higher delivery rate	Fewer detection patterns → email more likely to hit inbox
Protects personal mailbox	Avoids ban / spam list / downgrade due to frequent replies
Higher inquiry rate	Under anti-spam rules, mass-send content in the reply can easily get intercepted by your mail server; the system doesn't intercept
View replies	Go to Email · System Inbox

Q · Does the system auto-verify and filter invalid emails?

✅ Auto-verify + auto-filter + only charged for what's sent:

• Auto-verify: System auto-verifies email validity before sending
• Auto-filter: Invalid emails auto-excluded, no wasted send resources
• Free verification: Email Verification is completely free, only charged for sent emails

Q · How to exclude non-target emails in one click?

🔍 Filter via contact view + select exclusions at mass send time:

Step 1 · Build a non-target email view:

View Type	Setup
🚫 Domestic Email View	Email suffix = qq.com / 163.com etc.
🚫 Irrelevant Email View	Email prefix = noreply@ / support@ / ticket@ etc.

See 📚 Tags and Views for view setup.

Step 2 · Exclude during mass send:

In mass send config 【Pick Exclusions】 → select the views you just built → bulk exclude in one click.

🛠️ Exclusion logic: Because mass send takes exclusions, the view must aggregate the targets you don't want to send to!

Q · Can recipients be entered as email addresses directly?

❌ No direct email address input.

• Recipients / Exclusions can only pick tags or views
• For single-email sending, use 📚 Compose New Email

This design ensures precise and efficient targeting, avoiding errors and confusion from direct address input.

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5. Email Delivery and Effectiveness

Q · Will Premium Channel emails still land in spam?

Honest answer: Yes, but with low probability.

• Factors that cause spam landings: IP address / domain / email content and other factors
• Fixed domain risk: Frequent sending will get the domain flagged
• Our response: Daily updates of IPs and domains to adapt to dynamic filtering rules
• Content matters: Multi-template + variable rotation to avoid content patterns
• Foreign trade community feedback: Join our community to see real testimonials from other foreign trade users

We strive to lower the probability of landing in spam through continuous resource updates + content optimization advice, but make no unrealistic guarantees. We stick to honest service.

Join the community

Got questions or want to chat with other foreign trade peers? Contact us for support or to join our official community.

Q · What does normal marketing data look like?

From finding customers to closing deals, watch these metrics: send rate / delivery rate / open rate / reply rate / close rate.

🎯 Data targets

• Optimal target: 200 cold emails → 1 targeted inquiry
• Baseline target: 3000 cold emails → 1 targeted inquiry

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🌟 Send Rate · Ideal ≥ 80%

💡 Send rate ≥ 80% is good

• Formula: Send rate = sent count / submitted count
• Sent count: Number of emails actually attempted to send
• Submitted count: Total submissions for sending

Low send rate = high proportion of invalid emails. Email quality is proportional to send rate.

Send Rate	Rating	Typical Data Source	Description
≥ 90%	Good	Real-time data from Laifaxin	High freshness, few invalid
80% ≤ X < 90%	Average	Official website mailboxes, industry directories	Some lag, fewer invalid
50% ≤ X < 80%	Poor	Some platform inquiries, purchased data	May include "fake inquiries"
X < 50%	Terrible	Trade fair data, old data	Heavily diluted, many emails already invalid

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🌟🌟 Delivery Rate · Ideal ≥ 90%

💡 Delivery rate ≥ 90% is good

• Formula: Delivery rate = delivered count / sent count
• Delivered count: Successful delivery count after excluding bounces
• Sent count: Number of emails actually attempted to send

Low delivery rate = cold emails are getting heavily intercepted → the content is being recognized by anti-spam systems, time to revise!

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🌟🌟🌟 Open Rate · Normal Range 7% ~ 15%

💡 Open rate 7% ~ 15% is ideal

• Formula: Open rate = unique openers / delivered recipients
• Unique openers: People who opened the email (same person multiple opens = 1)
• Delivered count: Emails successfully delivered to inbox
• 🔔 7% ~ 15% is the normal threshold; too high or too low may indicate issues!

A · Open rate too high

A high open rate isn't necessarily good. Check for these behaviors:

• Concentrated abnormal sending: Sending more than 20 emails to one company in a day → triggers anti-spam per-email checks, abnormally high open rate
• Content already flagged: Cold email rarely changed → pattern detected, anti-spam scans per email. High open + low reply = something's wrong. Avoid over-exposing company full name / website / email in cold emails, prepare multiple template sets to rotate
• Check open devices: In Email Tracking, look at the open device — mobile reads are usually the customer, desktop (especially Linux) is 90%+ machine scans, "Unknown device" is usually a crawler

B · Open rate too low

Many possible causes:

• Mailbox activity too low: Owner doesn't log in often (common with public trade fair data)
• Customers not precise enough: Sending cold emails promoting Product B to customers who sell Product A → naturally not opened
• Subject not attractive: Subject is like a book cover, optimize carefully for target customers

C · Two additional notes

• About "some platform" inquiries: We're often asked "My mailboxes are precise inquiries from some platform — why is open rate below 3%?" Answer: see Send Rate, if their data is good, would there be so many invalid emails? Want to learn about "fake inquiries"?
• About trade fair data: "Why is my trade fair data open rate only 3%?" Answer: Trade fair data circulating online is heavily diluted. Filter out free mailboxes, re-extract data by domain — results are drastically different.

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🌟🌟🌟🌟 Reply Rate · Target 0.5% (1 inquiry per 200 emails)

• Unique replyers: People who replied (vs. total replies)
• Sent count: Excluding abnormal sends (invalid emails)

Reply rate 0.2% ~ 2% is normal — target 1 inquiry per 200 emails, baseline 1 inquiry per 2000 emails.

💰 Send cost (at ¥0.007 per email):

Conversion	Total Cost	Cost per Inquiry
200 emails 1 inquiry	¥1.4	¥1.4 per inquiry
500 emails 1 inquiry	¥3.5	¥3.5 per inquiry
1000 emails 1 inquiry	¥7	¥7 per inquiry

❓ So, how many cold emails do you expect it takes to get one inquiry?

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💡 Learning Tips

For foreign trade beginners starting out with mass email, focus on these points to ramp up faster:

Dimension	Tip
🎯 Define target customer	Before mass send, build a clear customer profile — the sharper the better. Try Company Domain Search for precise targeting
✍️ Polish email content	Subject and body are the keys to winning customers — prepare multiple template sets to test and optimize, see 📚 Email Templates
📊 Track data, iterate	After sending, use 📚 Email Tracking to see opens / clicks / replies, continuously refine customer list + content + strategy
💡 Small-scale tests first	For first mass send or new content, test with a few dozen to 100 customers first, then scale up after adjustments
📜 Comply and respect	Follow international marketing norms, no spam, no misleading content, respect user experience

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📚 Related Features

Topic	Link	Description
📥 Add Contacts	add-contacts#batch-import	Quick batch import of customer emails, prerequisite for mass send
🔍 Customer Search	customer-search	Discover prospects in vast info and save with one click
🏷️ Tags and Views	contacts-tags-views	Mass send only picks by tag / view, build classification first
📧 Email Templates	email-templates	Templates + variables = foundation for one-to-one display
📨 Email Account	email-account	Bind own mailbox / switch sender channel
📊 Email Tracking	email-tracking	Track open / click / reply, guide subsequent follow-up
🤖 Smart Follow-up	04-email-marketing	Mass send is 1 round; Smart Follow-up is multi-round automation (recommended)

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🔗 Permanent link: https://laifa.xin/zhinan/email-mass-sending